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How to sync contacts between Microsoft Outlook and your iPhone

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How to sync contacts between Microsoft Outlook and your iPhone

It’s possible that you have two distinct sets of contacts on an iPhone and Microsoft Outlook. That’s a hassle, especially if all of the contacts are virtually identical. Your best bet is to synchronize the two lists so that any changes you make in one are reflected in the other. This is better than trying to keep up with each list separately. There are a few different options you can use to achieve that objective. To begin, if your company makes use of Microsoft Exchange, you can select Contacts as one of the synchronization options. Second, when you sync your iPhone and Outlook contacts on your Windows PC, you can do so simultaneously. Thirdly, if you don’t use iTunes, iCloud is another option. Lastly, a third-party solution is always an option. Examine each of the four approaches. Top 4 ways to synch iPhone and Outlook contacts Exchange synchronization

If you or your organization uses Microsoft Exchange for your mail server, you can sync your contacts between Outlook and your iPhone.

You can sync your contacts between Outlook and your iPhone if you or your company uses Microsoft Exchange as your mail server.

Select Contacts from the Settings menu on your phone to carry this out. Select your Microsoft 365 or Exchange account by tapping the Accounts entry. Turn on the Contacts switch (see Figure A). Verify that your iPhone contacts and your Outlook contacts are in sync.

Figure (A)

iTunes synchronization

iTunes is a second choice if Exchange is not your primary method. The disadvantage is that iTunes is a resource-intensive and occasionally unstable program, and Apple has pledged to eliminate Outlook synchronization in a subsequent version. As long as the syncing continues to function, it remains an option.

Navigate to Apple’s Download and Use iTunes for Windows support document to download and install iTunes on your Windows PC. Join your iPhone to your computer. Open iTunes and select the phone icon. Select the Info option under Settings. Change the source to Outlook and tick the box next to Sync Contacts With. Click the Switch button if a message confirming your desire to switch the sync provider appears (Figure B).

Figure (B)

Select a specific group by clicking the Selected Groups checkbox if you manage multiple contact groups. In any case, maintain the All Contacts selection. Figure C shows how to synchronize your contacts by clicking the Apply or Sync button at the bottom.

Figure (C)

synchronization with iCloud for Windows iCloud for Windows is a third option. Tap your name at the top of the screen in Settings on your iPhone. Tap the entry for iCloud on the screen for your Apple ID. Turn on the Contacts switch at the iCloud screen (Figure D).

Figure (D)

After that, you’ll need to download iCloud for Windows, a universal app from Microsoft. To download and install the program, navigate to its page in the Microsoft Store and click the Get and then Install button. After the installation is complete, select the iCloud shortcut from the Apps list by clicking the Start button.

Sign in with your Apple ID and password once the iCloud app has been opened. Select Outlook Contacts and Calendars from the iCloud window checkbox. Figure E: Click Apply.

Figure (E)

In the past, you could select which items you wanted to sync with iCloud using the iCloud for Windows app. You could choose to sync your calendar but not your contacts, or the other way around. iCloud for Windows no longer provides this feature. The app now syncs your contacts and calendar events automatically if you choose this option.If you continue, the setup will begin. A notification informs you that Outlook has been set up to use iCloud for your contacts and calendars after it is finished. Close the iCloud for Windows app by clicking “Done” (Figure F).

Figure (F)


Click the Contacts icon in Outlook. Figure G shows the new iCloud contact list that will remain synchronized between Outlook and your iPhone.

Figure (G)

Using a third-party program is another option if you are unable or unwilling to sync your contacts using any of the aforementioned methods. Sync2 Cloud from 4Team is one such product, and each license typically costs $49.95. You can sync your contacts between iOS/iPadOS, Exchange, iCloud, Google, and other cloud-based services using this application (Figure H).

Figure (H)

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